Creating Events in LibCal

1. If you don't have a LibCal account, contact UAL web support: web-support@lib.arizona.edu.
 

2. Gather key info before creating your event:

• Title, date, time, location
• Description, audience, what participants need to know and/or bring
• Contact person(s)
• Space needs: size, technology/equipment
• Promo image (optional)
• Is registration required? If so, what's the maximum number of participants? 
• If the event is in-person, online, or hybrid, you can schedule the room and/or the Zoom meeting
   

3. Log in to your LibCal account to access the Events, exhibits, and workshops calendar.
 

4. Select Events in the top bar.

 

5. Select Events, exhibits, & workshops.

 

6. Fill out these required fields.

Title, date, time

• Use title case (e.g., Research Skills for Graduate Students).​
• Keep it short, clear and descriptive.
• If your event is online, include this after the title.
  • e.g., Learning about citations (online)
• Date and time: use the calendar and clock to set the date and time of your event.

Description
Include:

• Event purpose, audience, and key takeaways
• Details participants need to know and/or what they need to bring
• Accessibility contact information
  • e.g., For disability-related accommodation requests or questions, contact Sam Smith: ssmith@arizona.edu).​

Category
Select from the drop-down category that describes your event:

• CATalyst Studios​
• Drop-In Events​
• Exhibit​
• Lecture/talk​
• Workshops

Event Location

• Schedule an In-person Location/Space
  • Go to: https://libcal.library.arizona.edu/admin/calendar/12248
  • Reserve a space when creating your event listing or reserve a space separately.
  • Select No Location if your space isn’t in the drop-down list.
    • Include the event location in the description.
• Schedule a CATalyst Learning Studios space
  • Go to: https://libcal.library.arizona.edu/reserve/learningstudios
  • Select your date​
  • Select your start/end timeframe from any of the green squares​
  • Note: 15 minutes is automatically added to the start time and end time for setting up and cleaning up 
• Schedule the Zoom event 
  • If your event is online or hybrid, include the URL.

Event Registration 

• Check the Registration is required box if participants must register.
• Maximum In-person Registrations
  • Add the maximum number of people the event space can accommodate.
• Registration Form
  • Select Full Name and Email in the drop-down list.

7. Publish Event

• Publish is the default​ publishing status.
• Select Unpublished Draft if you’re not ready to publish the event.
• Select Submit: Add New Event! to publish your event.

Get more details about events in this Springshare FAQ.