Publication Identification & Data Entry for UA Vitae: Home

Please note that the Scopus tab has been removed from the guide due to found issues with the citation data brought into UA Vitae. If you feel that Scopus is the best option for your author search, you may still use Scopus but data cleaning of the citations would be required. Please contact Ahlam Saleh for further information at asaleh@ahsl.arizona.edu.

Reminder: At this time, you must manually enter digital identifiers into the record (e.g., PMID, PMCID, etc.) for each citation, if they are available, even if you imported citations from PubMed.

1. As a first step, the College of Medicine recommends inputting just one year’s data, i.e., the data for the current annual review period.  Rationale: The workload is kept to a minimum initially as you are learning to use the UA Vitae system.  Later, at your convenience, you can go back and work on the data entry for previous years.  This strategy will vary depending on each department's needs (e.g., if undergoing Academic Program Review)
    
2. For publications other than journal articles, the Manual Input feature of UA Vitae will be helpful for data entry of these items. e.g., Conference Posters, Book Chapters, Presentations, etc.

          See the “Manual Input” document for guidance

3. For journal publications, if you have a known list of publications for a faculty member, such as in a CV, consider using the UA Vitae internal search tool to search MEDLINE/PubMed.

          See the “Input from Database Search in UA Vitae” document for guidance

4. If you have a known list of publications for a faculty member with PMIDs associated with the publication citations, consider searching PubMed directly by inputting the PMID numbers in the PubMed search box. This will pull up all the publications in one step in the search results.

          See the “PMID to UA Vitae” document for guidance; also the PubMed & MyNCBI tab on this guide

5. If conducting the search using the UA Vitae MEDLINE/PubMed option and it seems problematic (i.e. too many results retrieved due to a common author name), consider using PubMed directly to conduct the author search. This option will allow you to examine more details about the publication record including linking to the full text if needed to verify  affiliation.

          See the “PubMed Author Searching Tips” document for guidance; also the PubMed & MyNCBI tab on this guide

6. If you have a known list of publications for a faculty member and the methods listed above do not work out, you may consider using PubMed Single Citation Matcher to collect the publications list in PubMed, then transfer to UA Vitae.

          See the PubMed & MyNCBI tab on this guide