ORCID iDs

Adding Identifying/Biographical information

Identifying information is the information displayed in the left column and top of the main column of your ORCID record. Click the edit icon (pencil) next to each item to add or edit information and control your visibility settings.

Some of this information can be updated by trusted organizations and trusted individuals if you grant them permission to add biographical information.

Personal information you can add to your ORCID record:

• Your name and other versions of your name you are known by
• The country or region where you perform your research
• Keywords related to you and your research
• Links to websites related to you and your research
• Email addresses you use and have previously used
• Other person identifiers, such as a ResearcherID or Scopus Author ID
• A brief biography

When editing Identifying information, you have the opportunity to add, change, or delete items, and to verify an email address. You can also control the visibility settings of your biographical information.

ORCID recommends that you register at least two email addresses to your account – for example, your institutional and personal email address. This will enable you to have multiple methods of signing into your ORCID account and ensure that you are never locked out of your account.

For more information, see Adding identifying information to your ORCID record in the ORCID Knowledge Base.

Adding Employment and Education & Qualifications

The Employment section of your ORCID record is for information about your formal employment relationship with an organization, and the details about the organization.

Each affiliation includes the organization’s name and location, the start date for the affiliation, and who added the information to your record: you, or a trusted organization. ORCID strongly encourages you to allow trusted organizations to add and update your employment affiliations with them on your ORCID record. They will then appear as the source of the information, enabling you and others to be confident that it is authoritative and trustworthy.

To manually add an employment affiliation, click on the Add employment button.

In the pop-up window enter the name of the organization in the organization field. As you type it in, the ORCID system will automatically suggest options from a pre-populated list. Select an option from this list whenever possible, because it will help improve the accuracy of data in your ORCID record. You can choose who can read information about your employment using the visibility settings.

The Education & Qualifications section of your ORCID record is for information about organizations where you have studied and/or that have awarded you an educational or professional qualification. You can add information about your education or qualifications you have received to your ORCID record manually. ORCID strongly encourages you to allow trusted organizations to add and update your education and qualification affiliations with them on your ORCID record. They will then appear as the source of the information, enabling you and others to be confident that it is authoritative and trustworthy.

To manually add Education and Qualification affiliations, click on the Add qualification or Add education button.

In the pop-up window enter the name of the organization in the organization field. As you type it in, the ORCID system will automatically suggest options from a pre-populated list. Select an option from this list whenever possible, because it will help improve the accuracy of data in your ORCID record. You can choose who can read information about your education using the visibility settings.

For more information, see Add employment information to your ORCID record and Add an education or qualification to your ORCID record in the ORCID Knowledge Base.

Adding Funding, Invited Positions, Membership & Service

Add information about funding, invited positions, memberships & service from your Account Settings page:

You can add information about grants, awards, or other types of funding that you have received to support your research. ORCID encourages you to allow Trusted Organizations to add/update funding information. Look for the green iD icon next time you submit a grant. Your funder will be listed as the source of the affiliation on your record. Allowing your funder to add and update your grants means you now have easily shareable information that is authoritative and trustworthy, and saves you time when completing forms.

Funding information can be added by importing from other systems or added manually.

To import funding information, click on the Search & link button and select ÜberWizard. After granting authorization you will be taken to the ÜberResearch website, where you can search for grants you have received and link them to your ORCID record. Funding items added with a Search and Link Wizard will display the relevant organization as the source of the item and you as the source of the connection between that item and your record.

You can also choose to add funding information manually using the Add manually button.

Enter the requested information in the popup window. The following fields are required: Funding Type, Title of Funded Project, Funding Agency, and Funding Agency country. Each funding item should correspond to one funding award. If a project was funded from multiple sources or multiple awards, each funding item should be entered separately.

You can choose who can read information about your funding using the visibility settings.

For more information, see Add funding information to your ORCID record in the ORCID Knowledge Base.

The Invited Positions & Distinctions section of your ORCID record is for information about organizations with which you have a formal relationship – but not an employment – and for details about those relationships. This includes relationships such as a serving as an honorary researcher, a fellow, or being distinguished with an award or honorary degree. Each affiliation includes the organization’s name and location, the date that the affiliation started, and who added the affiliation to your record: you, or a trusted (ORCID member) organization.

You can add this information to your ORCID record manually. ORCID encourages you to grant trusted organizations permission to add and edit information about your affiliation with them.

Choose Invited Position for an invited non-employment affiliation. These include formal acknowledgment of your academic effort through honorary titles and/or invited positions that require no special service. They may be paid or unpaid, and you may or may not be based at a different organization.

Choose Distinction when you have received honorary and other awards, distinctions, and prizes from an organization in recognition of your academic or other achievements.

In the pop-up, enter the name of the organization in the organization field. As you type it in, the ORCID system will automatically suggest options from a pre-populated list. Each organization is associated with one or more organization identifiers; and ORCID automatically returns the most common version of the organization’s name associated with the most common identifier in its system. Select an option from this list whenever possible, because it will help improve the accuracy of data on your record, for example when searching ORCID by organization, or when other systems read your ORCID record to add information to their system – such as when you are submitting a manuscript or applying for a grant.

You can choose who can read information about your Invited Positions & Distinctions using the visibility settings.

For more information, see Add an invited position or distinction to your ORCID record in the ORCID Knowledge Base.

The Membership & Service section of your ORCID record is for information about your membership affiliation with an organization and your activities in service of an organization. Each affiliation includes the organization’s name and location, the date the affiliation started, and who added the information to your record: you, or a trusted organization.

You can add information about your memberships or service you have performed to your ORCID record manually. ORCID encourages you to grant trusted organizations permission to add and edit information about your affiliation with them.

Choose Membership when you are a member of a society or association (regardless of whether you pay for your membership). This sub-type does not include honorary memberships and fellowships, which should be listed under Invited positions and Distinctions.

Choose Service for significant donations of your time, money, or other resources to an organization or community. This can also include voluntary work.

In the pop-up, enter the name of the organization in the organization field. As you type it in, the ORCID system will automatically suggest options from a pre-populated list. Each organization is associated with one or more organization identifiers; and ORCID automatically returns the most common version of the organization’s name associated with the most common identifier in its system. Select an option from this list whenever possible, because it will help improve the accuracy of data on your record, for example when searching ORCID by organization, or when other systems read your ORCID record to add information to their system -- such as when you are submitting a manuscript or applying for a grant.

You can choose who can read information about your Memberships & Service using the visibility settings.

For more information, see Add a membership or service to your ORCID record in the ORCID Knowledge Base.