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Arizona Law "New Safe Return" Plan: 11.0 EVENTS AND GATHERINGS

Guidelines for the College of Law's new safe return to campus

11.0 EVENTS AND GATHERINGS

Traditionally, the Arizona Law holds dozens of events each semester, ranging from small (10+) specialized lunchtime talks to large (200+) high-profile community events. These gatherings are integral to the Arizona Law’s culture, offering social and educational growth while also strengthening our image within the Tucson community and beyond.

For fall 2020, events involving non-Arizona Law persons will be held in a virtual setting, with the aim of keeping the law campus relatively isolated from the community at large:

  1. If the speaker is not part of the Arizona Law community, that person should present remotely.
  2. If the event is open to the public, it should be streamed and/or recorded so that outsiders do not come onto campus.
  3. Following the University's lead, Homecoming will take place virtually on November 12 - 14, 2020. 

If circumstances allow (as determined by the COVID Task Force), Arizona Law will follow a phased-in approach to spring 2021 events:

  1. Non-Arizona Law speaker and public audience: organizers should consider remote or hybrid presentations as an alternative to large public events. Any persons physically present must adhere to social distancing of 6 feet and wear masks.
     
  2. Non-Arizona Law speaker and Arizona Law audience:
    1. The guest speaker will present remotely, and a room will be reserved for Arizona Law members to attend and watch the presentation together. All physically present will adhere to social distancing of 6 feet and will wear masks; or
    2. The guest speaker will present in person, and attendees will be seated a minimum of 6 feet from the speaker and from each other. Masks will be worn by attendees as an additional means of mitigation.
    3. Whether the speaker is presenting remotely or in person, remote viewing will be offered for those not participating in in-person activities.
    4. Whenever practical and with the speaker’s permission, events will be recorded for later viewing.
       
  3. Arizona Law speaker and Arizona Law audience:
    1. These events may be presented in-person for those who wish to attend physically. All physically present would adhere to social distancing of 6 feet and must wear masks.
    2. Remote viewing will be offered for those not participating in in-person activities.
    3. Whenever practical and with the speaker’s permission, events will be recorded for later viewing.
       
  4. Celebratory and other special events: Typically these events are large and include many persons outside of the current Arizona Law community, including alumni members and their families. These events will be postponed until further notice, subject to exceptions authorized by the Dean’s Office and/or the Arizona Law COVID Task Force.
    1. For those events that cannot be canceled, social distancing will be expected and masks will be worn by Arizona Law membership as an example for outsiders who are on campus for the event.
    2. Outsiders coming to campus will be asked the standard health screening questions and have their temperatures checked before being admitted into the event. Arizona Law will provide masks to those not wearing them.

Food plays an important role at Arizona Law events, drawing more attendees and enhancing the sense of connection and community among them. “Breaking bread” at Arizona Law will necessarily take different form under COVID:

During the fall of 2020, any event or gathering offering food to attendees will provide pre-packaged, individual servings. Social distancing will be maintained during the snack/mealtime. Masks taken off for eating and drinking purposes must be replaced immediately in accordance with UArizona guidelines.

If circumstances allow (as determined by the COVID Task Force), Arizona Law will phase in more food options at spring 2021 events:

  1. The Student Union’s catering operation is developing new food service and delivery protocols which will be in keeping with current health code requirements.
  2. Food from off-campus vendors must be served in one of three ways:
    1. individually pre-wrapped in a “to-go” fashion;
    2. food eaten on-site is either individually wrapped or served by a person wearing a mask and gloves; or
    3. plated meals, prepared and delivered by a professional catering service.

Social distancing will be maintained during events offering food and beverage. Masks will necessarily be removed for eating and drinking purposes, but should be replaced immediately following as per UArizona guidelines.

Faculty, staff, and students meet frequently in a variety of settings (a few examples include faculty/student advising, administrative and team meetings, faculty meetings and library/student research support). Unless otherwise specified in this document, meetings will be governed by the following rules:

  1. With limited exceptions, online meetings are the preferred venue for all meetings. Exceptions include:
    1. if the meeting’s content will be significantly compromised by meeting online; or
    2. if the meeting can be held safely outdoors and kept to the standards outlined in numbers 2 and 3 below.
  2. According to the UArizona Physical Distancing guidelines (7/31/2020) and CDC recommendations, employees should avoid gatherings of more than 10 people.
  3. In-person meetings may be held only if 6 feet of social distancing can be maintained throughout the meeting.
  4. Attendees will wear masks throughout the meeting.
  5. Online participation must be offered to anyone unable to attend the meeting in-person.