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Arizona Law "New Safe Return" Plan: 11.0 EVENTS AND GATHERINGS

Guidelines for the College of Law's new safe return to campus

11.0 EVENTS AND GATHERINGS

Traditionally, the Arizona Law holds dozens of events each semester, ranging from small (10+) specialized lunchtime talks to large (200+) high-profile community events. These gatherings are integral to the Arizona Law’s culture, offering social and educational growth while also strengthening our image within the Tucson community and beyond.

For fall 2020, events involving non-Arizona Law persons will be held in a virtual setting, with the aim of keeping the law campus relatively isolated from the community at large:

  1. If the speaker is not part of the Arizona Law community, that person should present remotely.
  2. If the event is open to the public, it should be streamed and/or recorded so that outsiders do not come onto campus.
  3. Following the University's lead, Homecoming will take place virtually on November 12 - 14, 2020. 

Arizona Law recognizes that many members of our community are eager to return to hosting and attending live, in-person events. The College of Law will not permit events on campus while the university is in Stage 1, however once the university reaches Stage 2, small in-person events may be permitted if all participants proceed with caution and follow the specifications laid out below. 

Event planners must get permission from the event approval subcommittee of the COVID Task Force before scheduling their event; email bwilkins@arizona.edu to start this process. Arizona Law will refer to the UA policy regarding spring 2021 events to determine the maximum number of people permitted to attend events in person. Outdoor events will be encouraged. Event planners will maintain a written list of in-person attendees and contact information to allow for swift contact tracing should the need arise.

Event planners and participants are required to follow federal, state, county, local and university public health mandates and abide by public health guidelines during the event. Event planners must incorporate social distancing into their preparations and have hand sanitizer readily available to everyone present. Everyone present must wear masks while on campus; Arizona Law will provide masks to those not wearing them. 

Wherever possible, in-person events will offer remote viewing as an option for those not wishing or able to attend in-person activities. Whenever practical and with the speaker’s permission, events will also be recorded for later viewing.

To keep our campus as safe as possible during the pandemic, the Task Force has outlined how different types of in-person events may take place at Arizona Law:

  1. Arizona Law speaker and public audience: Organizers must consider virtual or hybrid presentations as alternatives to large public events. Members of the public are not permitted on the College of Law campus while the pandemic is ongoing.
  2. Non-Arizona Law speaker and Arizona Law audience: 

    • The guest speaker will present remotely, and a room may be reserved for Arizona Law members to attend and watch the remote presentation together in person, or
    • The guest speaker will present in person, and attendees will be seated a minimum of 6 feet from the speaker and from each other. 
    • Non-Arizona Law presenters will be asked to complete the standard health screening questions and have their temperatures checked before being admitted into the event.
  3. ​​​​​Arizona Law speaker and Arizona Law audience: These events may be presented in person for those who wish to attend physically, following all safety policies and guidelines.
  4. Celebratory and other special events: Typically these events are large and include many persons outside of the current Arizona Law community, including alumni members and their families. These events will be postponed until further notice, although exceptions may be made with prior approval from the Dean’s Office and/or the Arizona Law COVID Task Force.

  • For any events permitted to take place, social distancing will be required and masks will be worn by all present.

  • Outsiders coming to campus will be asked the standard health screening questions and will have their temperatures checked before being admitted into the event.

Food plays an important role at Arizona Law events, drawing more attendees and enhancing the sense of connection and community among them. “Breaking bread” at Arizona Law will necessarily take different form under COVID:

During the fall of 2020, any event or gathering offering food to attendees will provide pre-packaged, individual servings. Social distancing will be maintained during the snack/mealtime. Masks taken off for eating and drinking purposes must be replaced immediately in accordance with UArizona guidelines.

Social distancing will be maintained throughout the snack/mealtime. Masks taken off for eating and drinking purposes must be replaced immediately in accordance with UArizona guidelines. 

Arizona Law permits the following food options at spring 2021 events:

  1. Food items pre-wrapped individually in a “to-go” fashion;

  2. Food meant to be consumed on-site must be either individually wrapped or served by a person wearing a mask and gloves; or 

  3. Plated meals must be prepared and delivered by a professional catering service, preferably Student Union catering which is required to follow university safety standards.

Faculty, staff, and students frequently meet together in non-event settings. Unless otherwise specified in this document, meetings will be governed by the following rules:

  1. Online meetings are the preferred venue for all meetings. Exceptions may be made for meetings which can be kept to the standards of the UA Events and Gatherings page, to include social distancing and mask wearing for all participants.

  2. Online participation must be offered to anyone unable to attend the meeting in person.